HR CLERK

A vacancy has arisen for a Clerk to work within the Human Resources Department.

The main tasks, amongst others, include that the selected candidate conducts basic administrative duties related to:

Training

• Keeping relevant databases updated accurately;
• Helps in the scheduling and communication of training sessions;
• Assisting in the collation of the relevant data as may be required by third parties;

Attendance

• Co-ordinating meetings between employees and prospective candidates and the Company’s doctors;
• Ensuring adequate administrative follow up where necessary;
• Flagging up exceptions in relation to relevant parameters;

Engagement

• Assisting in the administration of surveys as may be applicable;
• Facilitating basic Company processes to other employees

Generic Administration

• Recording and directing incoming mail, creating and maintaining employee files in a timely manner;
• Ensuring that the relevant GDPR parameters for documentation are adhered to;
• Prepares to the necessary standard basic routine documents including numeric and statistical reports;
• Handling queries from employees and prospective candidates and being mindful of being the face of the
• HR Department and the Company when doing so;

• Implements access control processes as directed;

Candidates need to at least hold a MQF level 2 certification in Maths and English Language or related subjects. Ideally they will also be good team players and have:

• A good command of the English language – written and verbal;;
• Further educational achievements especially related to languages and statistics;
• Good communication and analytical skills;
• Good knowledge of Microsoft Office applications especially Excel and Word and some experience on large electronic databases;

The person selected will be given relevant training on the job including that related to the use of Company software.